Payroll & HR Administration Specialist (m/f)
About the Company
Our client is a well-established organization operating in a dynamic and evolving business environment. As part of its continued development and commitment to operational excellence, the company is strengthening its Human Resources function and is seeking an experienced Payroll & HR Administration Specialist to join its team.
The Role
Reporting to the Human Resources Director, the Payroll & HR Administration Specialist will be responsible for payroll coordination, HR administration, employee data management, and time management processes.
The successful candidate will ensure the smooth execution of HR operational activities while contributing to the continuous improvement and digitalization of HR processes and systems. This role offers the opportunity to play a key part in supporting a modern and efficient HR function within a growing organization.
Key Responsibilities
Payroll Administration
HR Administration
Time & Attendance Management
HR Systems & Process Improvement
Candidate Profile
Education & Experience
Languages
Personal Attributes
What the Company Offers
Greenfield is an independent, fully licensed, full-suite talent solutions firm in Luxembourg. We are a single trusted partner across every hiring need: Interim and Consultant, Permanent & Executive Solutions.
Your trusted partner for talent and careers in Luxembourg.
Greenfield Luxembourg are an equal opportunities employer and welcome applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen Citizens. We are unable to provide work permit or visa sponsorship opportunities.
About the Company
Our client is a well-established organization operating in a dynamic and evolving business environment. As part of its continued development and commitment to operational excellence, the company is strengthening its Human Resources function and is seeking an experienced Payroll & HR Administration Specialist to join its team.
The Role
Reporting to the Human Resources Director, the Payroll & HR Administration Specialist will be responsible for payroll coordination, HR administration, employee data management, and time management processes.
The successful candidate will ensure the smooth execution of HR operational activities while contributing to the continuous improvement and digitalization of HR processes and systems. This role offers the opportunity to play a key part in supporting a modern and efficient HR function within a growing organization.
Key Responsibilities
Payroll Administration
- Coordinate and prepare payroll data for the external payroll provider.
- Ensure the accuracy and completeness of payroll inputs and employee information.
- Manage payroll-related changes, including salary adjustments, promotions, transfers, departures, and retirements.
- Coordinate variable compensation elements, benefits, overtime, and other payroll-related data.
- Ensure accurate processing of absences, sick leave, and other employee lifecycle events.
- Perform payroll controls and reconciliations to maintain data integrity and compliance.
HR Administration
- Prepare employment contracts, amendments, and other HR-related documentation.
- Maintain employee personnel files and HR records.
- Coordinate onboarding and offboarding activities.
- Ensure compliance with internal procedures and applicable labor regulations.
- Manage employee data and maintain accurate HR information systems.
- Provide administrative support across the employee lifecycle.
Time & Attendance Management
- Maintain employee information within time and attendance systems.
- Administer absences, leave requests, overtime, and working time records.
- Ensure consistency and accuracy between time management and payroll processes.
- Support employees and managers on working time and attendance-related matters.
HR Systems & Process Improvement
- Contribute to the optimization and digitalization of HR processes.
- Identify opportunities to improve efficiency, accuracy, and service delivery.
- Support HR systems enhancements and implementation projects.
- Develop and maintain HR reports, dashboards, and operational metrics.
- Participate in continuous improvement initiatives across the HR function.
Candidate Profile
Education & Experience
- Bachelor's degree or equivalent qualification in Human Resources, Business Administration, Accounting, Finance, or a related field.
- Minimum of 5 years of experience in payroll administration, HR operations, or HR administration.
- Experience working with external payroll providers is considered an asset.
- Strong understanding of payroll processes and employment administration.
- Experience within the Luxembourg payroll and labor environment is highly desirable.
- Solid knowledge of payroll administration and HR operational processes.
- Good understanding of employee lifecycle management.
- Experience with HRIS, payroll, and time management systems.
- Strong attention to detail and data accuracy.
- Advanced proficiency in Microsoft Excel and reporting tools.
Languages
- Fluency in French and/or German.
- Professional proficiency in English.
Personal Attributes
- Organized, structured, and detail-oriented.
- Strong analytical and problem-solving skills.
- Service-oriented with a proactive mindset.
- Ability to manage confidential information with discretion.
- Adaptable and comfortable working in a changing environment.
- Continuous improvement and process-oriented approach.
What the Company Offers
- Opportunity to join a growing and evolving organization.
- Broad exposure to HR operations and payroll activities.
- Autonomy and ownership within the role.
- Opportunities to contribute to HR transformation and digitalization projects.
- Collaborative and supportive working environment.
- Long-term professional development opportunities.
Greenfield is an independent, fully licensed, full-suite talent solutions firm in Luxembourg. We are a single trusted partner across every hiring need: Interim and Consultant, Permanent & Executive Solutions.
Your trusted partner for talent and careers in Luxembourg.
Greenfield Luxembourg are an equal opportunities employer and welcome applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen Citizens. We are unable to provide work permit or visa sponsorship opportunities.
Greenfield is a specialist talent advisory firm supporting leadership teams across Luxembourg’s financial, professional services, and corporate ecosystem, addressing complex hiring challenges through judgement, execution, and long-term partnership.
- Pagosa Building, Bloc C
153-155, rue du Kiem
L-8030 Strassen, Luxembourg
