CONDUCTING OFFICER, OPERATIONS - GLOBAL INVESTMENT FIRM - NT499
We are mandated by a leading global private markets investment manager who is establishing a new Luxembourg AIFM as part of its next phase of European growth. The firm manages capital for a blue-chip institutional client base worldwide and is expanding its European platform to support the rollout of evergreen and ELTIF solutions. The Luxembourg entity will launch with a meaningful seeded portfolio (circa EUR 1.5bn of closed-end AIF assets) and a clear multi-year plan to scale AUM, product capability, and headcount across EMEA.
This is a true build opportunity for a senior Conducting Officer who wants influence, pace, and ownership. You will help shape the governance, operating model, and control framework from day one - working closely with a high-calibre international leadership team and top-tier external counsel.
The Role:
- Provide strategic and hands-on leadership of the AIFM's operational framework, directing cross-functional teams and ensuring cohesive execution across the organization
- Establish and maintain fit-for-purpose operating procedures with comprehensive documentation and consistent implementation standards
- Oversee and challenge delegated functions and third-party service providers, including fund administrators, depositaries, auditors, and transfer agents; establish, monitor, and enforce clear SLAs and KPIs
- Own the operational risk framework, encompassing risk identification, control testing, and incident registers; lead root-cause analysis and implement corrective actions for operational incidents
- Ensure operational adherence to AIFMD, CSSF, and Luxembourg regulatory requirements, including record-keeping, books and records integrity, operational resilience, outsourcing governance, conflicts management, and regulatory reporting processes
- Collaborate closely with Risk Management, Compliance, and RC/RR functions to align operational controls with regulatory obligations
- Oversee third-party administrators managing investor onboarding, subscriptions/redemptions, investor communications, and complaints handling
- Lead operational change initiatives, systems implementations, and process enhancements; champion technology adoption and risk mitigation initiatives
- Maintain and test Business Continuity Plans and Disaster Recovery arrangements to ensure organizational resilience
- Draft, maintain, and oversee operational policies and procedures across valuation, outsourcing oversight, reconciliations, incident management, cash controls, data management, and record-keeping
- Prepare materials for Board meetings, Conducting Officer reviews, and governance committees; report on KPIs, incidents, remediation efforts, and control testing outcomes
- Collaborate with Risk, Compliance, and Portfolio Management Conducting Officers to ensure regulatory adherence across all AIFM operations
- Ensure accuracy of depositary, financial, and compliance records for Luxembourg-domiciled fund structures; streamline processes and enforce consistency across strategies, vendors, and vintages
- Verify that fee arrangements, tax rates, and other calculations are applied accurately across all fund vehicles
The Profile:
- 8-10 years of progressive experience in operational leadership within an AIFM, asset manager, audit firm, or fund administration environment, with demonstrated oversight of delegated functions and third-party service providers in Luxembourg
- Comprehensive knowledge of alternative asset classes, including private equity, private credit, and infrastructure strategies
- Deep expertise in AIFMD operational requirements, valuation governance frameworks, depositary relationships, outsourcing oversight protocols, and Annex IV reporting processes
- Proven track record in operational risk management, including incident remediation, control design, implementation, and testing
- Bachelor's or Master's degree in Finance, Economics, Accounting, or a related discipline
- Professional certifications such as CFA, CAIA, or ACCA are advantageous
- Fluency in English required; proficiency in French and/or German highly desirable
Your trusted talent partner for careers in Luxembourg.
Independent. Insight-led. Built for the long-term.
Greenfield has been exclusively mandated on this appointment.
Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen country Citizens. We are unable to provide work permits or visa sponsorship opportunities.
Greenfield is a specialist talent advisory firm supporting leadership teams across Luxembourg’s financial, professional services, and corporate ecosystem, addressing complex hiring challenges through judgement, execution, and long-term partnership.
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