• Coordinate the onboarding process for new employees.
• Ensure all required documentation is collected prior to an employee's start date.
• Maintain accurate employee records and personnel files.
• Collect and verify employee information, including payroll and banking details.
• Track the completion and filing of employment contracts and other onboarding documentation.

• Provide day-to-day administrative support to the business.
• Prepare agendas and supporting documentation for internal meetings.
• Coordinate and support regular operational meetings.
• Assist with document management, correspondence, and general office administration.
• Carry out additional administrative duties as required.

• Coordinate interviews between candidates and hiring managers.
• Manage interview scheduling and calendar coordination.
• Communicate with candidates throughout the recruitment process.
• Support the recruitment team with administrative tasks related to hiring activities.

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• The ability to manage multiple priorities simultaneously.
• Strong communication and interpersonal skills.
• A proactive, reliable, and service-oriented approach.
• Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Previous experience in an administrative, HR, recruitment coordination, or office support role is advantageous.

Greenfield is an independent, fully licensed, full-suite talent solutions firm in Luxembourg. We serve as a single trusted partner across every hiring need: On-demand & Interim, Permanent & Executive Solutions.

Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the community. Due to the nature of our client engagements, we are unable to support applicants outside our core market areas, those without existing eligibility to work in Luxembourg, or non-EEA/EU/Schengen citizens. We are unable to provide work permit or visa sponsorship.